In addition to packaging materials associated with products for which you are the brand owner or first importer, there are other materials which will need to be included in your annual steward reports such as service packaging and printed materials distributed to residential homes, cash register receipts, brochures, coupons, take- out menus, annual statements, printed paper distributed to employees including Record of Employment, T4s and paystubs, to name just a few. See section 1.9 in Part One of the guidebook for more information.
|Items to be reported||Source of weight and material classification||Additional comments|
(E.g., shopping bags, receipt rolls, quick serve food containers, direct mail shipping packaging, etc.)
|Vendor – Typically can provide weight by case and the material used.||Ensure the weight provided does not include the box used to ship the service packaging to the steward as this will not be provided to the end consumer and therefore does not need to be included.
Service packaging can be tracked and reported using the total weight of materials shipped to store locations (vs. tracking materials that have left each store with customers).
(E.g., product catalogues, flyers, annual reports, brochures, take out menus, T4s, paystubs, etc.)
|Printing Company – Typically can provide total weight of all paper used for the order.||Ensure the weight is in the correct unit of measurement (i.e. kg).|
As with all other aspects of your report, ensure any information provided by a third party is retained as it may be requested for examination. Once the total weights have been calculated for additional materials, they must be added to the total weights calculated per material sub-category in a summary sheet, as illustrated below:
|Item to be reported||Other printed materials (kg)||Paper lamination (kg)||Boxboard (kg)|
|Packaging material weights||81.25||224.7||971.25|
|Additional materials distributed||30.5|
|Total weights to be reported||111.75||224.7||971.25|